So, are you hosting a finance event? Or looking for event tech solutions to streamline the overall finance event. Don’t worry! We have got you covered! In this blog, we are going to discuss how you can ease out your entire financial event planning. Also, we’ll be exploring a few finance event ideas for your upcoming event.
5 Must-Have Event Tech Solutions That You Can’t MissÂ
If you are planning a finance event then whether it’s a seminar, leadership summit, product launch, or an investor meet-up, these types of events need everything to run smoothly and professionally. Because the audience usually includes bankers, investors, CEOs, CFOs, and other top professionals, you simply can’t afford to go wrong.
That’s where event tech solutions help. They make everything easier, from sending invites to managing guests at the venue.
1. Event Registration & Ticketing Solution
The first step of any event is registration. If this part is not smooth, guests may lose interest even before attending. That’s why you should use a professional event registration and ticketing platform.
Here’s what it helps with:
- Online Registration: Guests can register anytime from their phone or laptop.
- Custom Forms: You can ask for all the information you need – like name, company, email, or job title.
- Auto Confirmation Emails: Once someone registers, they get a confirmation email right away.
- Paid Ticketing: If your event has a fee, guests can pay online using UPI, card, or net banking.
- Real-Time Reports: You can track how many people registered and from which city or company.
For finance events, a simple and secure registration process is a must. It helps you maintain a professional image and keeps your data organized.
2. Mobile Event App
A mobile event app is like a personal event assistant for your guests. Everything they need about the event is in one place on their phone.
Here’s what an event app can offer:
- Event Schedule: Guests can check the timings of sessions, speaker slots, networking breaks, etc.
- Speaker Profiles: People can read about the background of speakers.
- Live Notifications: If there’s a change in the agenda or room, guests are notified instantly.
- Networking Chat: Attendees can chat with others before, during, or after the event.
- Document Sharing: You can upload PDFs, brochures, or videos directly to the app.
- Business Card Exchange: No need to carry paper cards. Attendees can share digital business cards inside the app.
At a finance event, where professionals are looking to connect and stay updated, this app is extremely useful. It also helps reduce confusion and boosts engagement.
3. Advanced Check-In Options
Nobody likes to wait in long entry lines. Especially at corporate events, time is valuable. That’s why you need smart check-in solutions at your finance event.
Here are a few methods:
- QR Code Check-In: Guests get a QR code in their email after registration. They just scan it at the entry and walk in.
- Self Check-In Kiosks: Touchscreens placed at the entrance allow guests to check themselves in by entering their name or scanning a code.
- Facial Recognition: For VIP or secure events, facial recognition makes the check-in even faster and safer.
These tools reduce the time spent at the entrance and help manage large crowds more easily. You also get a digital record of who entered and when.
4. Onsite Badge Printing
Badge printing is another important part of managing a finance event. You can either pre-print badges or use onsite badge printing, which is a more flexible and modern option.
Here’s how it helps:
- Live Badge Creation: When a guest checks in, their badge gets printed instantly at the venue.
- Custom Designs: Badges can include your event logo, guest name, company, photo, and even a QR code.
- Last-Minute Registrations: If someone registers on the day of the event, their badge can still be printed quickly.
- Color Codes for Roles: You can give different badge colors to speakers, staff, VIPs, or attendees for easy identification.
Badges help with both branding and networking. At finance events, it’s important to know who’s who badges make this easier.
5. Cashless Payment System
Many finance events have lunch stalls, sponsor booths, or merchandise counters. Handling cash in such setups can be slow and risky. A cashless payment system solves this issue.
Here’s how you can make your event fully cashless:
- QR Code Payments: Each booth can have a QR code for scanning and paying.
- Preloaded RFID Cards or Wristbands: You can give attendees a card/wristband that they can recharge and use for food or shopping.
- UPI or Card Machines: Staff at each booth can accept payments digitally.
Benefits:
- Faster Transactions
- More Secure – No cash handling
- Track Sales Easily
- Better Guest Experience
At a financial industry event, this also shows your tech-savviness and adds a layer of professionalism.
Why These Tools Matter for Financial Industry Events?
Finance events are usually attended by people who value time, efficiency, and professionalism. These tools help you deliver that. Here’s how:
- Saves Time – Quick check-ins, digital payments, and app-based updates
- Reduces Errors – No mix-ups in registration, badge names, or payment handling
- Improves Networking – Mobile app, digital cards, and scheduled meetings
- Better Control – Organizers can see real-time data of attendance and activity
- Enhances Branding – Through customized forms, badges, and event apps
If you want your event to stand out, using these tools is not optional — it’s essential.
Final Thoughts
Planning a finance event can feel complicated from sending invites to managing payments and guests. But with the right event tech solutions, everything becomes simple and smooth.
To recap, here are the 5 tools you must include:
- Event Registration & Ticketing
- Mobile Event App
- Advanced Check-In Options
- Onsite Badge Printing
- Cashless Payment System
These tools not only help you plan the event better but also make your guests happy. And a well-organized event always leaves a great impression.
